Keighley Town Council has powers to award grants to local organisations to support their activities in the Parish of Keighley. In doing so, the Town Council is aware of its responsibility for public funds and for the distribution of these funds to be properly managed.
Each year Keighley Town Council allocates a specific amount of funds to be made available as grants to organisations, clubs, societies and groups who help to build a sustainable community and economy for the residents of Keighley.
Applications will be welcomed from organisations, clubs, societies or groups that can demonstrate that their application:
- Meets an identified need
- Is a viable project
- Is of direct benefit to residents of Keighley Parish.
The grant scheme is unable to support:
- Organisations that discriminate on the grounds of race, religion, age, gender,trans-gender, sexual orientation, marital status, pregnancy, or any disability.
- Private organisations operated as a business to make a profit or surplus.
- “Upward funders”, i.e., local groups whose fund raising is sent to their central HQ for redistribution.
- Organisations who wish to pass on money to other individuals or groups.
- Individuals
- Organisations whose function is primarily undertaken by the health authority or Bradford District Metropolitan Council’s Social Services.
- Political organisations or projects.
- Religious Organisations or organisations whose primary purpose is to preach religious practices.
- Activities that are completely funded from another funding source
- Any expenditure incurred or committed before we confirm our grant
- Loans or interest payments
- General funding for your organisation or others
Applicants should be aware that:
Organisations applying to Keighley Town Council should be local but applications from just outside the Town may be considered if the grant will result in the direct benefit to Keighley or its residents.
The organisation must have a bank account in its own name.
All grant aid is subject to Council Officers being satisfied with the accounts and/or financial status of the applicant (the provision of supporting financial documents is a requirement of the application process).
The Council may attach special conditions to a grant which must be fulfilled before any payment can be made. Grants may be paid in stages over a period of time as a project progresses and evaluation and monitoring procedures take place.
Applications from organisations with substantial unallocated resources will not be considered a priority for funding.
Grants must be spent within 6 months of the award date and restricted to the purpose(s) for which they were given.
The Council would expect reimbursement of the grant if the organisation to which it has been awarded is dissolved, acquires subsequent funding or does not spend the full award amount for its intended purpose(s).
Organisations are generally restricted to one application for grant aid during the financial year 1st April to 31st However, the Council may consider additional applications during the same financial year if surplus grant funding is available.
The awarding of a grant in one year does not set a precedent for another year.
Applications from schools, religious groups, health, education or social services will be considered where a clear benefit to the wider community can be demonstrated and the project is in addition to statutory services.
APPLICATION PROCESS
Applications for grant aid will be considered by the Policy & Resources Committee which meets on the following dates.
- Monday 19 June 2023
- Monday 17 July 2023
- Monday 18 September 2023
- Monday 16 October 2023
- Monday 20 November 2023
- Monday 18 December 2023
- Monday 15 January 2024
- Monday 19 February 2024
- Monday 18 March 2024
For the application to be considered at the next available meeting all relevant paperwork will need to be submitted to the Town Council before the following deadlines:
- Monday 05 June 2023
- Monday 03 July 2023
- Monday 04 September 2023
- Monday 02 October 2023
- Monday 06 November 2023
- Monday 04 December 2023
- Monday 01 January 2024
- Monday 05 February 2024
- Monday 04 March 2024
Applications must be submitted on the prescribed form which can be completed online. If you have any questions regarding the application process please contact the Town Clerk via email townclerk@keighley.gov.uk
Along with supporting information, you will be required to submit a copy of the latest set of approved accounts/financial statement (if your group has a constitution or similar document, please provide a copy).
The Council reserves the right to request a copy of quotations, pro-forma invoices and other documentation as evidence of expenditure to be incurred. It would therefore be beneficial if quotations could be included as part of your supporting documentation.
Organisations will be notified, in writing, of the outcome of their application as soon as possible after the meeting.
If your application is not fully completed or is submitted without all relevant supporting documentation it will be returned for completion. Please bear in mind that applications will be reviewed shortly after the deadline date so any delay caused by incomplete forms may mean that the application will not be considered until the following meeting.
FOLLOWING A SUCCESSFUL APPLICATION
Organisations will be required to acknowledge receipt of the grant
As a condition of receiving a grant, organisations will be required to acknowledge Keighley Town Council’s support in their publicity material.
For our own publicity material, the Council may require photos with agreement from participants and may use the name of the organisation and project.
All organisations are required to complete a Monitoring and Evaluation Form to demonstrate how the grant was spent. This form will need to be submitted to the Council within 6 months of the award date.
All organisations will also be required to attend a Community Showcase organised by Keighley Town Council throughout the year.
GRANT APPLICATION FORM