Model Publication Scheme

Information to be published

How the information can be obtained

Cost

Class 1 – Who we are and what we do

(Organisational
information, structures, locations and contacts)

This will be
current information only.

Website

www.keighley.gov.uk

Clerk email
address

townclerk@keighley.gov.uk

Who’s who on the
Council and its Committees

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Contact details
for Town Clerk and Council members (named contacts where possible with
telephone numbers and email address (if used)

Website

Hard Copy – contact
the clerk

Free

10p/20p per sheet

Location of main
Council office and accessibility details

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Staffing
structure

Hard copy –
contact the clerk

10p/20p per sheet

Class 2 – What we spend and how we spent it

Financial
information relating to projected and actual income and expenditure,
procurement, contracts and financial audit)

Current and
previous financial year as a minimum

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Annual return
form and report by auditor

Website

Hard copy –
contact the clerk

Free

10p/20p sheet

Finalised budget

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Precept

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Borrowing
Approval letter

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Financial
Standing Orders and Regulations

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Grants given and
received

Website – contained
in Finance & Audit committee minutes

Hard copy –
contact the clerk

Free

10p/20p per sheet

Class 3 – What our priorities are and how we are
doing

(Strategies and
plans, performance indicators, audits and reviews)

Current and
previous year as a minimum

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Town Plan

N/A

Annual Report

N/A

Quality Status

N/A

Local Charter

Hard copy – contact the clerk

10p/20p per sheet

Class 4 – How we make decisions

(Decision making
processes and records of decisions)

Current and
previous council year as a minimum

Website

Hard copy – contact the Clerk

Free

10p/20p per sheet

Timetable of
meetings (Council and any committee/sub-committee meetings and parish
meetings)

Website

Noticeboards

Hard copy –
contact the clerk

Free

Free

10p/20p per copy

Agendas of
meetings (as above)

Website

Hard copy –
contact the clerk

Free

10p/20p per
contact

Minutes of
meetings (as above) – n.b. this will exclude information that is properly
regarded as private to the meeting.

Website

Hard copy –
contact the clerk

Free

10p/20p per
contact

Reports presented
to council meetings – n.b. this will exclude information that is properly
regarded as private to the meeting.

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Responses to
consultation papers

Hard copy –
contact the clerk

10p/20p per copy

Responses to
planning applications

Website (Planning
committee minutes)

Free

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written
protocols, policies and procedures for delivering our services and
responsibilities)

Current
information only

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Policies and procedures
for conduct of council business:

Procedural
standing orders

Committee and
sub-committee terms of reference

Delegated
authority in respect of officers

Code of conduct

Policy statements

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Policies and
procedures for the provision of services and about employment of staff

Internal
instructions to staff and policies relating to the delivery of services

Equality and
diversity policy

Health &
Safety policy

Recruitment
policies (including any current vacancies)

Policies and
procedures for handling requests for information

Complaints
procedure (including those covering requests for information and operating
the publication scheme)

Website

Hard copy –
contact the clerk

(Some still under
development)

Free

10p/20p per sheet

Information
security policy

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Records
management policies (records retention, destruction and archive)

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Data protection
policies

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Schedule of
charges (for the publication of information)

Website

Hard copy –
contact the clerk

Free

10p/20p per copy

Class 6 – Lists and Registers

Currently
maintained lists and registers only

Website

Hard copy –
contact the clerk (some information may only be available by inspection)

Free

10p/20p per sheet

Any publicly
available register or list (if any are held
this should be publicised; in most circumstances, existing access provisions
will suffice)

Where applicable,
hardcopy – contact the clerk

10p/20p per sheet

Assets register

Free

Hard copy –
contact the clerk

10p/20p per sheet

Disclosure log (indicating the information that has been provided in
response to request; recommended as good practice, but may not be held by
parish councils)

N/A

Register of
members’ interests

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Class 7 – The services we offer

(Information
about services we offer, including leaflets, guidance and newsletters
produced for the public and businesses)

Current
information only

Website

Hard copy –
contact the clerk (some information may only be available by inspection)

Free

10p/20p per sheet

Allotments

Website

Hard copy –
contact the clerk

Free

10p/20p per sheet

Civic Centre

Website

Free

Agency agreements

N/A

Additional Information

This will provide
Councils with the opportunity to publish information that is not itemised in
the lists above

Type of Charge

Description

Basis of Charge

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost*

Photocopying @ 20p per sheet (colour)

Postage

Actual cost of Royal Mail standard 2^nd
class

Statutory Fee

In accordance with the relevant legislation