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Privacy PolicyKEIGHLEY TOWN COUNCIL PRIVACY POLICY
This policy had been created in order to comply with the new General Data Protection Regulations (GDPR) which come into force on 25th May 2018 and supersedes the existing Data Protection Act 1998. Your personal data – what is it? “Personal data” is any information about a living individual, which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the personal data alone or in conjunction with any other personal data. The processing of personal data is governed by legislation relating to personal data, which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other local legislation relating to personal data and rights such as the Human Rights Act. Council information This Privacy Policy is provided to you by Keighley Town Council, which is the data controller for your data. The Council’s address is: Keighley Town Council, Civic Centre, Keighley BD21 3RZ Definitions of GDPR roles Data Controller – Keighley Town Council, will ensure that the GDPR principles are followed in the management of personal data. Data Protection Officer – should assist the Controller or the processor to monitor internal compliance with the Regulations. Data Processor – is the person that processes the data on behalf of the controller adhering to the GDPR principles. Other data controllers
The Council will process some or all of the following personal data where necessary to perform its tasks
Our processing may also include the use of CCTV systems for the prevention and prosecution of crime. What is the legal basis for processing your personal data? The council is a public authority and has certain powers and duties. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometime when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Policy sets out your rights and the council’s obligations to you in detail. We may also process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy. Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use. Sharing your personal data The council will implement appropriate security measures to protect your personal data. This section of the Privacy Policy provides information about the third parties with whom the council will share your personal data. These third parties also have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):
How long do we keep your personal data? We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed. Your rights and your personal data You have the following rights with respect to your personal data: When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Transfer of Data Abroad Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas]. Further processing If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a Privacy Notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. Changes to this policy We keep this Privacy Policy under regular review and we will place any updates on www.Keighleytowncouncil.gov.uk. The Town Council adhered to the Data Protection Act prior to May 2018. Contact Details Please contact us if you have any questions about this Privacy Policy or the personal data we hold about you or to exercise all relevant rights, queries or complaints at: Keighley Town Council, Civic Centre, Keighley BD21 3RZ
Adopted by the Council on Thursday 26th April 2018. Review Date October 2018. |